PAY34 Time Card Edit
Name | Position | Option | Default | Description |
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Minute | 14 | Y | Convert Hours input from minutes to decimals | |
N | Do not convert (Preceda Time customers should leave this set as 'N' as Preceda Time always converts to 'N' when time is posted). | |||
Level 2 Totals | 15 | Y | Print Level 2 totals | |
N | Suppress Level 2 totals | |||
Level 3 Totals | 16 | Y | Print Level 3 totals | |
N | Suppress Level 3 totals | |||
Level 4 Totals | 17 | Y | Print Level 4 totals | |
N | Suppress Level 4 totals | |||
Level 5 Totals | 18 | Y | Print Level 5 totals | |
N | Suppress Level 5 totals | |||
Account Numbers | 20 | Y | Suppress warning messages if Account Numbers not found on Control File | |
N | Display warning messages | |||
T | Display warning messages and reject entry (Manual Entry only - if importing transactions, a warning message will be displayed but the transaction will not be rejected). | |||
Department Numbers | 21 | Y | Suppress warning messages if Department Numbers not found on Control File | |
N | Display warning messages | |||
T | Display warning messages and reject entry (Manual Entry only - if importing transactions, a warning message will be displayed but the transaction will not be rejected). | |||
Labour Cost 1 | 22 | N | Display warning message if Labour Cost Code 1 is invalid. | |
T | Display warning message if Labour Cost Code 1 is invalid and change the entry to blank (no cost code). | |||
Y | Do not display a warning message if Labour Cost Code 1 is invalid - pass the invalid code to the Payrun. | |||
Labour Cost 2 | 23 | N | Display warning message if Labour Cost Code 2 is invalid. | |
T | Display warning message if Labour Cost Code 2 is invalid and change the entry to blank (no cost code). | |||
Y | Do not display a warning message if Labour Cost Code 2 is invalid - pass the invalid code to the Payrun. | |||
Paid Up to Date | 24 | Y | Don't pay employee if their paid-up-to-date is greater than or equal to the pay period end date including retrospective pays. | |
R | Don't pay employee if their paid-up-to-date is greater than or equal to the pay period end date excluding retrospective pays. If selected, ensure that PAY38 Position 24 is also setup to 'R'. | |||
N | Do not check. If default is selected, ensure that PAY38 Position 24 is also set to 'N'. | |||
Online Audit Print | 25 | Y | Print all online time card entries entered | |
N | Print totals only in online time card audit | |||
Prepay/Rebanks | 26 | Y | Allow prepayments and rebanks for employee's pay frequency not selected | |
N | Do not allow | |||
Base Hours | 27 | Y | Suppress warning message if employee is paid more hours than base hours | |
N | Display warning message if employee is paid more hours than base hours (overtime classifications included) | |||
T | Display warning message if employee is paid more hours than base hours (overtime classifications excluded) | |||
Calculation Method | 28 | Y | Allow special calculation code override with pay rate override | |
N | Do not allow | |||
Daily Costing | 30 | Y |
Daily time sheets required. Note
Allows entry of time card details on a daily basis when using the online facility. This means that the date of each entry is passed to time card entry. Each day's entries may be reviewed |
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N | Not required | |||
Suspense Processing | 31 | Y |
Suspense File processing is required. Note
Employee time card details not required for the payrun being processed are suspended until the relevant payrun. Suspension of employee details occurs for the following reasons:
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N | Not required | |||
Print all Records | 32 | Relevant only to Batch Time Card Edit function | ||
Y | Print all time card entries | |||
N | Print errors only | |||
M | Print all time card entries. Produce multiple reports split according to error type. | |||
S | Print errors only. Produce multiple reports split according to error type. | |||
Print Sequence | 33 | Y | Print online Time Card report in employee number sequence | |
N | Print report in employee name sequence | |||
Screen Selection | 34-35 |
Specify which screen is displayed first when you access time card entry.
Note If you select BT you must have 2 or 3 in the Hours Entry Method option (36). Choose one of the following:- |
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WH | Worked Hours screen | |||
BT | Bulk Time Card Entry screen | |||
SL | Sick Leave screen | |||
AL | Annual Leave screen | |||
LS | Long Service Leave screen | |||
OL | Other Leave screen | |||
EN | Envelope Overrides screen | |||
WC | Workers Compensation | |||
Not Used | 36 | |||
Time Card Entries against Hours Type Code with Leave Classifications, where the employee does not have leave entitlements for the selected Hours Type Code. | 37 | N | The Message Leave is not assigned to this User is not displayed. | |
Y | The Message Leave is not assigned to this User is displayed. | |||
Suspend Leave in Advance | 38 | Y | Automatically suspend leave which has a leave start date in advance of the current period end date | |
N | Do not automatically suspend leave that has a start date in advance of the current period end date | |||
Suspend Leave Until | 39 | S | Use the leave start date | |
W |
Use the next period end date applicable to the employee. The payment date is calculated using the current run header date and the employee's pay frequency.
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Blank | Leave the payment date blank. The transaction is paid in the current payrun if a pay date is not entered | |||
Print Suspended Leave | 40 | Y | Print suspended leave details in the PMA38 Time Card Details report | |
N | Do not print suspended leave in the PMA38 Time Card Details report | |||
Override Paid Up to Date checking | 41 | Y | Allow non-autopaid employees to be paid regardless of the setting of the Paid-up-to-date flag (position 24 in PAY34 and PAY38) | |
N | Use setting of the paid-up-to-date flag (position 24 in PAY34 and PAY38) to control payment | |||
Display Level Code on time entry screens in the first line under the employee name and number | 42 | 1 | Display Level Code 1 | |
2 | Display Level Code 2 | |||
3 | Display Level Code 3 | |||
4 | Display Level Code 4 | |||
5 | Display Level Code 5 | |||
A | Display Account Number | |||
D | Display Department Number | |||
Blank | Do not display and Level Code | |||
Display Level Code on Time entry screens in the second line under the employee name and number | 43 | 1 | Display Level Code 1 | |
2 | Display Level Code 2 | |||
3 | Display Level Code 3 | |||
4 | Display Level Code 4 | |||
5 | Display Level Code 5 | |||
A | Display Account Number | |||
D | Display Department Number | |||
Blank | Do not display any Level Code | |||
Print Exception Reports | 44 | H | Print Exception report for Hours | |
A | Print Exception report for $value | |||
B | Print both Exception reports - Hours and $value | |||
Blank | Do not print either Exception report | |||
Print Workers Comp. Exception Report | 46 | N or Blank | Do not print Workers Compensation Exception Report | |
Y | Print the report | |||
Force entry of dates for RDOs in Time Entry | 47 | N or Blank | The entry of a date is not required when an RDO is entered in Time Entry | |
Y | The entry of a date is to be forced when an RDO is entered in Time Entry. | |||
No Rate Entered Message | 48 | Y | Suppress warning message if no amount is entered on the Time Card Entry Interface File. | |
N | Display warning message | |||
Leave Entitlements with T&A Edit Process | 49 | Y |
A warning message ELIGIBLE HOURS EXCEEDED appears, along with the Eligible Hours if the Leave Requested is greater than Leave Entitlements. If the Leave Without Pay Method setting on the Hours Type Codes window; N - Prevent automatic payment of overdrawn leave, the leave may be split between Paid and Unpaid Leave. P - Allow Automatic Payment of Overdrawn Leave, the leave will not be split between Paid and Unpaid Leave. |
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N | No validation of Leave against Eligible Hours will take place during the T&A Edit process. | |||